Accident Book
    Accident reporting software

    Accident reporting software that replaces your paper accident book

    Staff report accidents and near misses in 60 seconds by scanning a QR code. Managers get an instant alert, RIDDOR guidance and a complete, inspection-ready record for every site.

    Start 7-Day Free TrialSee the QR Reporting Flow

    Why paper accident books let you down

    The HSE accident book was designed for a single site and a pen. Most businesses have outgrown it.

    Entries go unrecorded

    If the book is locked in an office, minor accidents and near misses never get written down.

    Incomplete records

    Missing times, locations or witness details weaken your position with insurers and inspectors.

    RIDDOR deadlines missed

    Nobody spots that an injury is reportable until the 10 or 15 day window has passed.

    No view across sites

    Head office cannot see trends when every site keeps its own book.

    GDPR risk

    Personal and health data sits in a shared book that anyone can read.

    Lost or damaged books

    One spilt drink or office move and years of records are gone.

    Everything you need to record and manage accidents

    A digital accident book and incident reporting tool built for UK health and safety requirements.

    QR code reporting

    Put a QR poster on each site. Anyone can report from their phone with no app and no login.

    Photos and witnesses

    Capture photos of the scene and statements from multiple witnesses at the time of the accident.

    Near miss reporting

    Record near misses alongside accidents so you can fix hazards before someone gets hurt.

    Instant email alerts

    Site managers are notified as soon as a report comes in, so nothing sits unreviewed.

    RIDDOR triage

    Guided questions show whether an incident is likely to be reportable to the HSE, and by when.

    Follow-ups and notes

    Assign follow-up actions and keep investigation notes against each incident.

    Multi-site dashboard

    See every site in one place and spot patterns in where and how accidents happen.

    CSV and PDF export

    Export records for insurers, auditors or an HSE inspector in seconds.

    Site managers and roles

    Give managers access to their own sites while head office sees everything.

    How it works

    Set up your first site in minutes.

    1. 1

      Add your sites

      Create a site for each location and print its QR poster.

    2. 2

      Staff scan and report

      A short mobile form captures what happened, where, who was involved and photos.

    3. 3

      Managers review

      Set severity, check RIDDOR, add follow-ups and close the incident.

    4. 4

      Stay inspection-ready

      Every incident is timestamped with a full audit trail you can export at any time.

    Built around UK requirements

    Designed for RIDDOR, UK GDPR and HSE inspection expectations.

    RIDDOR deadline tracking

    See reporting timeframes for serious injuries and dangerous occurrences.

    GDPR-ready storage

    Personal data is stored securely and only visible to the people who need it.

    Complete audit trail

    Who reported what, when, and what happened next, all in one record.

    Replaces the BI 510 book

    Captures the details the HSE accident book asks for, in a searchable format.

    Simple pricing per site

    One fixed monthly price per site. No hidden fees. Cancel anytime.

    £9.99/site/month

    7-day free trial on every plan

    Start Free Trial

    Managing lots of sites? Ask about volume pricing

    Who it is for

    Good fit for

    • SMEs with one or more sites
    • Multi-site operators in hospitality, care and construction
    • Health and safety managers replacing paper accident books
    • Businesses that need RIDDOR and GDPR confidence

    Not ideal for

    • Enterprises that need a full EHS suite with audits and permits
    • Sole traders with no staff or visitors

    Frequently asked questions

    What is accident reporting software?+
    Accident reporting software is a digital replacement for a paper accident book. It lets staff record accidents, injuries and near misses online, keeps the records secure, and helps managers follow up, spot trends and meet reporting duties such as RIDDOR.
    Is a digital accident book legally acceptable in the UK?+
    Yes. UK law requires certain employers to keep a record of accidents, but it does not require a paper book. A digital system is acceptable as long as it captures the required details, is kept for at least three years and can be produced when needed.
    Does Accident Book report to RIDDOR for me?+
    No. RIDDOR reports must be made by the responsible person through the HSE's online forms. Accident Book's RIDDOR triage helps you work out whether an incident is likely to be reportable and the deadline, and keeps a record of your decision.
    Do staff need to download an app?+
    No. Staff scan the QR code for their site and fill in a short form in their phone browser. There is no app to install and no login needed to report.
    Can we record near misses?+
    Yes. Reporters can mark an event as a near miss when nobody was hurt, and managers can filter and review near misses separately from injuries.
    How much does it cost?+
    Accident Book costs £9.99 per site per month, with a 7-day free trial. There are no set-up fees and you can cancel anytime.

    Learn more about accident reporting

    Browse all health and safety guides

    Replace your paper accident book today

    7-day free trial. No credit card required. Set up your first site in minutes.

    Start Free Trial